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This constitution was adopted by the Association at its AGM on 22 September 2012 and has effect from this date.
1. Title and Membership
1.1. There shall be a Churchill College Association.
1.2. The Association shall comprise all members of Churchill College, Cambridge. Membership of the College consists of the Master, Fellows, Honorary Fellows, By-Fellows, Lectors, students, and any person who has held any of these categories of membership, together with any person elected a member of Churchill College by the College Council.
1.3. The Association shall also comprise any person from among the staff or former staff of the College who shall be elected a member by the Association's Committee, or who was formerly elected a Friend of the Association.
1.4. There shall be no membership subscription.
1.5. The Master of the College shall be the President of the Association.
1.6. There shall be Honorary Vice-Presidents for Life, comprising those who were formerly so elected. The Association’s Committee may elect further Honorary Vice-Presidents for Life.
2. Aims of the Association
2.1. The aims of the Association shall be to promote good fellowship among resident and non-resident members of the College and to encourage non-resident members to maintain links with the College and with each other.
2.2. The Association shall, in partnership with the College, pursue these aims by organising social, cultural, and sporting events, including an Annual Dinner; encouraging use of the lifelong privileges of membership of the College; promoting communication among members; supporting publication of the annual Churchill Review; lending expertise and advice to members of the College, junior and senior; and representing the views of non-resident to resident members of the College.
2.3. The Association may pursue such other activities as promote the objects and purposes of Churchill College.
3. The Annual General Meeting (“AGM”)
3.1. An AGM shall be held, normally on the same day as an Association Dinner, for which at least one month's notice must be given. The meeting shall:
(a) elect a Chairman for a single term of up to 4 years;
(b) elect Decade Representative members of the Committee from among the non-resident members, up to two from each decade of matriculates since the College's founding, to serve for terms of up to 4 years;
(c) consider any matter which the Committee or any member shall bring to the meeting.
3.2 The Chairman shall chair the AGM, which shall (except for changes to this Constitution) make decisions by a simple majority of those present and voting.
4. The Committee
4.1. The Association's Committee should consist of:
(a) the Chairman and Decade Representatives, elected per clauses 3.1(a) & (b);
(b) one resident member from each of the Junior, Middle, and Senior Common Rooms, nominated by their respective committees;
(c) three current Fellows, nominated by the College Council, and normally chosen from the Vice Master, the Editor of the Churchill Review, the Bursar, and the Development Director;
(d) the Alumni Relations Manager, who shall be the secretary;
(e) up to five co-opted members elected by the Committee for terms of up to four years.
4.2. Decade Representatives may serve for a maximum of two successive terms in that category, each of up to four years, and may not stand for re-election again within 3 years of the end of the second such term. The Chairman may not stand for re-election as Chairman within 3 years of the end of a term of office. In both these cases, membership of the Committee may continue if elected or appointed in one of the other categories.
4.3. The Committee shall
(a) meet at least annually, with meetings being normally chaired by the Chairman;
(b) elect a Vice Chairman from among its members to serve for up to 4 years, and who shall fulfill the duties of Chairman either at the latter’s request or when the post of Chairman is vacant;
(c) not conduct business unless at least five members are physically present, including three non-resident members;
(d) conduct business in pursuit of the aims of the Association and alert to the wishes of the wider membership;
(e) make decisions by a simple majority vote of members present and voting, with all the Committee members being entitled to vote in person and by electronic means.
4.4 Members of the Committee, including its Chairman, may be removed from office by the passing of a Vote of No Confidence at either a Committee meeting or an AGM.
4.5 The President and Honorary Vice-Presidents for Life shall be entitled to attend and speak at meetings of the Committee, but shall not be entitled to vote.
5. Assets of the Association
5.1. The assets of the Association shall be expended in the first instance upon the Hawthorne and Bondi Prizes* and they shall be managed by Churchill College, whose Bursar shall provide an annual statement of account.
6. Amendment of the Constitution
6.1. This Constitution may be amended by a resolution at an AGM, put by prior resolution of the Committee, or by any ten members of the Association and notified to the membership at least one month before the Meeting, which secures the agreement of at least two-thirds of those present and voting.
6.2 If approved by the AGM, this Constitution shall have immediate effect.
6.3 This Constitution shall be reviewed by the Committee at least once every 10 years.
7. Transitional Provisions
7.1 The terms of office of the current Committee members, including the Chairman, shall be as set out in Appendix 1.
* Awarded to undergraduates for outstanding performance in the Mathematics and Engineering Triposes and named by the Association in honour of the second and third masters.
Transitional Arrangements for Current Association Committee Members
The terms of office for the elected and co-opted Association Committee Members holding office at the date of this Constitution’s approval shall be deemed to expire at the AGM in the years indicated below. These terms of office have been established, so far as possible, as if the Constitution had been in effect at the time of their election/co-option.
Chairman Nigel Bacon (U74) 2014
Vice Chair Rosemary Johnston (U73) 2016
1960’s Peter Clarke (U61) 2016 & John McGee (U69) 2015
1970’s Trevor Cave (U71) 2016 & Rosemary Johnston (U73) 2014
1980’s Sunil Gupta (U83) 2014
1990's Andrew Ball (U90) 2016 & TBC
2000’s Harry Bullivant (U06) 2014 & Jonathan Hollander (G05) 2014
Note: The following decade representative positions are currently vacant: 1 x 1980s
Alan Cruickshank (U08) 2015
Graham Thomas (U61) 2016
Grayden Webb (U07) 2014
Three individuals have been participating in Committee meetings and supporting its work without holding formal office. Their involvement will be regularised as follows.
Trevor Cave will stand for election as a 1970’s decade representative.
At its next meeting following the 2012 AGM, the Committee will be invited to co-opt Grayden Webb (to 2014) and Alan Cruickshank (to 2015). (The proposed terms of office reflect when they started to work with the Committee in their unofficial roles).